HEARTLAND REGION, EMBROIDERERS' GUILD OF AMERICA, INC.

Heartland Region

It is essential that forms be sent to the correct officers by due dates. Adherence to deadlines helps all of us. If a chapter is late in sending national dues to EGA, the dues may be too late for the members to receive their next issue of NEEDLE ARTS. Treasurers who send annual financial reports after the February 15th deadline prevent the National Treasurer from completing national reports for IRS. Checks for region dues that are sent to National Headquarters are returned from the national office to the Regional Director who then must forward the check to the Heartland Treasurer.

Here is an updated chart listing key documents and time schedules.

* The Heartland Assistant Region Director is also the region's Outreach Chair.

Form / Document	Recipient(s)	Due Date
Minutes of chapter and board meetings	Region Director	Within thirty (30) days of the meeting
National Dues ($29 per member)	EGA National Headquarters	Quarterly: Jan 15, Apr 15, Jul 15, Oct 15
Region Dues ($2 per member)	Region Treasurer	Quarterly: Jan 15, Apr 15, Jul 15, Oct 15
Annual Chapter Membership Report	EGA National Headquarters	February 15, Annually
Chapter Officer Changes	Region Director EGA National Headquarters	Immediately upon election
Chapter Newsletter	Region Director Assistant Region Director / Outreach Heartbeats* Editor EGA Newsletter Reviewer	Concurrent with copies sent to chapter members
News for Heartbeats (Region)	Region Newsletter Editor	Feb 1, May 1, Aug 1, Nov 1
News for NeedleArts (EGA magazine)	NeedleArts Editor	Refer to NeedelArts for deadlines
Complimentary copies of HEARTBEATS	Heartland chapter presidents, secretaries, region representatives, newsletter editors Region newsletter editors National board members	Included in mailing of quarterly issues Please share/disseminate Heartbeats information with chapter members.
Chapter Bylaws	EGA Bylaws Review Committee Chair	As revised or reviewed in increments not less than five (5) years apart.
Additions or changes to Heartland Website	Region Director Region Webmaster	As needed
Additions or changes to EGA Website	Region Director (who submits changes to National Webmaster)	Mar 10, Jun 10, Sep 10, Dec 10 (Note: These dates allow the RD time to notify EGA of changes by national deadlines.)
Web release forms	Region Director Region Webmaster	As needed
Heartland Banner & select videso	Region Administrative Assistant	As needed
EDUCATION
Region Teacher/Judge Listing	Region Education Chair	As needed
Universal Proposal Form (EGA Website)	See EGA website	As needed
Region Scholarships	Region Education Chair	As needed
OUTREACH
Chapter summary report & list of projects	Heartbeats Editor Assistant Region Director	Quarterly
Region summary report	Region Director	45 days before each EGA Board meeting
Chapter history

Disclaimers

Chart

Heartland Region

The Embroiderers' Guild of America, Inc.